Columbia River Estuary Study Taskforce Job Announcement Financial & Administrative Assistant

The Columbia River Estuary Study Taskforce is hiring for our Financial & Administrative Assistant position.

The Financial & Administrative Assistant position is based in Astoria and is a part time position working 24 hours per week. The Financial & Administrative Assistant reports to CREST’s Fiscal Administrator & Operations Manager. Salary range is $22-24/hour depending on experience.

The Financial & Administrative Assistant is responsible for administrative and office support activities, some executive assistant tasks, accounts payable, payroll, and records archiving.

Major Responsibilities will include:

  • Accounts payable

  • Payroll; quarterly reports and year end reports

  • Maintain and balance petty cash

  • Banking

  • Journal entries

  • Participate in the annual audit

  • Maintain CREST website, assist with website updates and with the CREST newsletter

  • Assist with CREST Council meeting coordination

  • Manage the CREST library and respond to requests for materials

  • Manage the archiving and maintenance of organizational records and files

  • Provide executive assistant support for the CREST Director, Habitat Restoration Program Manager and Fiscal Administrator & Operations Manager

  • Provide administrative support to other staff as needed

  • Manage and maintain the office telephone system and CREST vehicles

  • Provide essential redundancy to the financial department: Responsible for billing and project and grant file creation when necessary

Education and Experience and Skills Position Requirements:

  • Minimum of three years of experience doing accounts payable, payroll processing, and administrative support

  • Excellent interpersonal, communication, customer service, and time management skills

  • Must have experience in QuickBooks accounting software and Microsoft Office

  • Experience using Excel spreadsheets

  • Highly detailed oriented

  • Self-motivated with the ability to work accurately and independently

  • Able to work well with others in a collaborative, cooperative environment as a team player

Applications should include an application for employment, cover letter, resume, and a list of three professional references. Applications are being accepted until the position is filled and may be emailed to pgerttula@columbiaestuary.org.

Click the link below for the application for employment.

https://columbiaestuary.org/sites/default/files/attachments/Employment%20Application_3.pdf